WEDDING PHOTOGRAPHY AGREEMENT    

Under these terms & conditions "the photographer" shall mean Adam Gardner Photography. "The client(s)" are to be the named bride and groom as set out on the wedding booking. Any changes to the terms and conditions detailed within this contract must be set out and agreed by both parties in writing OR email.
This agreement shall be governed in accordance with the laws of England and Wales.

WEDDING DEPOSIT
A deposit of 10% of the total fee is(non-refundable) is required to book your wedding date and secure the photographers time and services. This deposit can be paid by cash OR bank transfer. The wedding deposit will be deducted from the final balance and the remainder of the fee must be paid by the client(s) 30 days prior to the agreed wedding date. Weddings that are postponed or re-scheduled to a later date shall retain the wedding deposit on the basis that the photographer is available to carry out agreed services on the re-scheduled date.

PAYMENT PLAN If for any reason the Debtor should not oblige to any section or portion of this Agreement, the Debtor shall be considered in default. Under such an event, the remaining balance of the Amount owed shall be due within seven (7) calendar days.   Payment Instructions. The Debtor is required to pay the Creditor under the following instructions: BANK TRANSFER   ACCOUNT NAME: ADAM GARDNER PHOTOGRAPHY SORT CODE: 04 00 03 ACCOUNT NUMBER: 55 30 22 32                  

2ND PHOTOGRAPHER
A secondary photographer, often referred to as a second shooter, plays a crucial role in various photography settings, particularly in events like weddings, corporate functions, and portrait sessions. Their primary responsibility is to assist the main photographer while capturing additional angles, moments, and details that might be missed by the primary shooter. Here are some key aspects of the role:

Adam Gardner Photography takes every effort to personally vet and ensure the 2nd photographer is up to the task. Public liability is essential for both parties.

WEDDING DETAILS
A timeline of the wedding day, including dates, times and locations will be agreed beforehand to ensure the photographer has an agreed plan for services required. Any changes to these arrangements by either the client(s) or the photographer shall need to be agreed in writing OR email Wedding details can be filled out at https://www.adamgardnerphotography.co.uk/Questions.html

CANCELLATION POLICY
This contract may be cancelled by the client(s) at any time by giving notice to the photographer in writing OR email In cancelling this contract all monies paid shall be forfeited. Should this contract be cancelled within 30 days of the agreed wedding date then payment shall still be required in full. There is no cooling off period set within this contract.

FINAL IMAGES
The photographer shall deliver high resolution image to the client within 4 weeks. It is often not possible due to ambient lighting conditions, to record the exact colour as seen by the human eye. In these circumstances the photographer shall make every effort to deliver images with the closest match possible. The photographer’s movements can sometimes be limited during ceremonies to certain areas he is able to photograph from by the official in charge. During these circumstances the photographer cannot be held liable for any obstructed view should this be the case. The Photographer’s judgement regarding the use of locations and poses of the subjects shall be deemed correct. Due to circumstances outside of the photographer’s control such as the weather, it may not be possible to obtain all of the requested images as desired.

EDITING & RETOUCHING
The client(s) agrees to give the photographer creative freedom when it comes to editing and retouching images, with any specific requirements made in writing by the client(s) prior to the agreed wedding date. All images will be adjusted for brightness, exposure, contrast & sharpness.

PROMOTIONAL USAGE
The client(s) hereby allow(s) the photographer to use any image produced for promotional purposes, including but not limited to website advertising, social media, brochures, magazine articles, sample albums etc. The photographer cannot be held liable or accountable for malicious actions using these images by persons other than Adam Gardner Photography
 
FORCE MAJEURE OR ACT OF GOD
This contract is subject to alteration or cancellation by either the client(s) or the photographer owing to any cause beyond their control. Should the photographer be unable to carry out the agreed services due to circumstances beyond their control such as sudden illness, injury, victim of crime, flooding etc. liability shall be limited to a full refund of any fees paid. The photographer agrees to use professional grade Nikon photographic equipment and carry backups of all key equipment. Whilst all equipment is regularly serviced and its performance checked, the photographer will not be held responsible if unable to deliver services due to technical failure of the equipment.

ATTENDANCE
Should the photographer be unable to attend the wedding due to unforeseen circumstances, they will either appoint another photographer to carry out services or assist the client(s) in hiring another photographer of their choice. Limitation of Liability The photographer cannot be held responsible for any personal accidents during a photographic shoot, these are participated in at the client(s) own risk. Where work is defective for any reason, the photographer’s liability (if any) shall be limited to rectifying such defect. The photographer cannot be held responsible for and is not liable for any claims against them due to a delay in completing the work or transit of images.   GOVERNING LAW. This Agreement shall be governed by, and construed in accordance with, the laws of the United Kingdom (“Governing Law”).   ENTIRE AGREEMENT. This Agreement contains all the terms agreed to by the Debtor and Creditor relating to its subject matter.                                              


  DIGITAL LICENSE

CLIENTS USAGE 
Client shall only use the digital files in accordance with the permissions within this agreement.
 The Client’s digital files are for personal use only OR in accordance with an expressly written licensing agreement negotiated between Client and Photographer. 
Digital files shall not be submitted to contests, reproduced for commercial use without prior consent by Photographer, or reproduced in any way by parties other than the Photographer.
Adam Gardner Photography grants the Client a non-exclusive, non-transferable, perpetual, personal-use license to reproduce Digital Images via print or other physical media only for non-commercial use, including but not limited to reprints, enlargements, gifts to family and friends, slide shows, and web pages. Commercial-Use Clients shall only use the digital files in accordance with the expressly written licensing agreement negotiated between Client and Photographer prior to use.

SOCIAL MEDIA
The Buyer may share blog post links and social media albums through use of the share functions and dissemination of direct links. All images posted on social media may require a direct link or credit towards Adam Gardner Photography if required by Contract. Buyer shall not copy, screen shot, or capture the photographs in any other fashion. Buyer also shall not significantly crop, edit, or add filters to any photographs.

Permitted Uses 
-Personal, Non-Commercial Use
*Display on personal websites and computers
*Making image prints or other physical media for personal use.

Commercial Use
*Promotion via website and social media as per written contract between Client and Photographer
*Other promotional content with express written permission from the Photographer
*Photographer watermark must NOT be cropped or removed from the supplied image unless agreed prior to assignment.

Prohibited Uses
The Client may not:
*Resell, relicense, sub-license, redistribute without express written permission from the Photographer
*Use the Media in a obscene, illegal, immoral, libelous, or defamatory manner
*Incorporate the Media into trademarks, logos, or service marks without express written permission from the Photographer

Neither Adam Gardner Photography nor Adam Gardner Photography's vendors will be liable for any third party claims or incidental, consequential or other damages arising out of this license or Buyer's use of the Media.

 LICENSE
All images are property of Adam Gardner Photography and are copyrighted by law. None of them can be copied, used, or published for commercial purposes without Adam Gardner Photography's clear permission to do so. Adam Gardner Photography reserves the right to use all of Client’s images on website, blogs, or any other related marketing material.    

Updated terms: 03/09/2025